The name of the Association shall be The Park Street and District Residents Association (hereinafter called the “Association”). With the Hon. General Secretary’s consent his/her permanent address will be the business address of the Association.
The objectives of the Association are generally, by mutual effort of the members:
- To represent all the residents within the Association area.
- To build a strong and fair minded organisation.
- To provide a voice for its residents by providing moral support for candidates, who are independent of any political party, for local (Parish) government elections.
- To make local government representatives more aware of the views and feelings of residents individually and collectively.
- To use all legal means available to fight erosion of the Metropolitan Green Belt.
- To promote, support and achieve changes and improvements to the quality of life for local people and their communities.
- To foster community spirit and encourage the provision of facilities for recreation and amenity where possible.
- Regularly consult and inform all members with a newsletter. A copy of the newsletter will be made available to all residents at the Parish office, doctor’s surgery, local churches and schools.
- Represent the majority view of the community.
- Be non party political.
- Promote membership to all residents of the community.
- To promote equal opportunities and work for good relations amongst all residents of the community as detailed in the Equal Opportunities Statement.
- Qualification for membership will be residence in Park Street, Colney Street or Frogmore.
- Membership is gained on payment of one Annual Subscription per household.
- Members on payment of the annual subscription will receive a membership card valid until the date printed on that card.
- All members have the opportunity to be a Committee Member.
- All members are eligible to vote at the AGM.
- A Road Agent must be a paid up member of the Association and be responsible to the Membership Secretary.
- Generally, a Road Agent in the road or roads in his/her charge will:
- Deliver Association literature and news letters as approved by the Committee.
- Collect Annual Subscriptions and issue membership cards.
- Represent the views of his/her members to the Committee.
- A list of road agents is available upon request.
- A quorum for a Committee meeting shall be five Committee Members.
- At the Annual General Meeting the following officers are to be elected:
- Chairman, Vice-Chairman, General Secretary, Treasurer, Membership Secretary, Minutes Secretary, and Plans Secretary.
- A Committee member may resign at any time by providing a minimum of one month’s written notice to the Committee. If a Committee Officer resigns, a temporary Officer may be appointed by majority vote to cover such duties. The temporary officer must then be approved at the next AGM.
- Committee meetings of the Association will normally be held monthly, at a time and place as agreed by the Committee.
- The Committee may appoint Sub-Committees to carry out specific functions, within the terms of reference as specified by the Committee.
- Any Committee vacancies occurring during the year may be filled at the discretion of the Committee.
- The Annual Subscription shall be an amount agreed at the Annual General Meeting.
- The Committee and administrators shall be unpaid, but legitimate expenses may be met if approved by the Committee. Copies of expenses claimed will be made available upon request to the Treasurer.
- The Association bank shall be that chosen by the Committee for the time being, the branch to be one convenient to the serving Treasurer.
- The financial affairs of the Association shall be administered by the Treasurer as approved by the Committee.
- Signatories of cheques shall be any three officers of the Association.
- A balance sheet and Income-Expenditure Account will be prepared by the Treasurer. These will be audited by one or more auditors who are not Committee Members, approved at the Annual General Meeting and presented for adoption at each Annual General Meeting. A copy of the audited accounts will be published in the newsletter annually.
- Present serving Councillors, except those supported by the Association, will not be permitted to serve on the Association Committee as Committee members.
- All correspondence will be addressed to the General Secretary.
- The Chairman and/or Secretary shall each be authorised to act on behalf of PSRA representing the view of the overall committee/members.
- Issues which could have a direct impact on a substantial proportion of members of PSRA should be discussed and an agreed action taken by the Committee. If urgent action is required then it should be agreed by the Chairman and Secretary and brought to the next committee meeting.
- Members and/or residents shall not call at the home of any Committee member on Association business except by prior appointment.
- An Annual General Meeting will be called by the Committee within two months of the end of the financial year, this being the last day of February.
- General meetings may be called by the Committee at any time.
- An Extraordinary General Meeting must be called when requested in writing to the General Secretary signed by at least fifteen members.
- At least seven days notice of any General meeting must be given to all members and residents. Dates will be published in the newsletter and on Parish notice boards.
- A quorum at any General Meeting shall be fifteen voting members.
- Voting at all General Meetings shall be by membership card vote only.
Equally Opportunities Statement
- This Association recognises that all sections of the community have a positive contribution to make to the life of the village. This Association will represent the interest of all local residents to the best of its ability.
- Our Association is open to all persons in the local community and we will ensure our meetings and any other Association activities are accessible and welcoming to all residents.
- All individual members of the Association will be responsible for helping the Association to meet these aims.
The Committee shall be the sole authority for the interpretation of this constitution and these rules and the foregoing constitution and rules shall not be altered except at a General Meeting.
Any proposed alteration of this constitution and these rules shall be notified in writing to members when giving notice of the Annual General Meeting.
Each member shall have the right to propose a rule or an amended rule in writing and a vote on this proposal must be taken at the next Annual General Meeting.